event – Withasee

GROW Women’s Conference 2025

4 August 202517 October 2025Leave a comment

THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver GROW 2025.

1205 registrants, 248 dietary requirements, 30 volunteers, 7 committee members, 1 incredible day!

+ Marketing & Promotion – social media content, EDM’s, e-Media Kit, conference website and booklet,
+ Supplier Management – venue, band, caterers, stylists, photographer, transport, and bookstall,
+ Ticket Sales – conference listing and management of registrations via Eventbrite,
+ Volunteer Management – sourcing and coordinating a team of volunteers,
+ On-the-Day Coordination – event management from bump in to bump out.

THE TEAM

Stars of Charlotte Plains 2025

1 July 202517 October 2025Leave a comment

THE DELIVERABLES

Held at the picturesque Charlotte Plains, in Outback Queensland, Stars of Charlotte Plains (June 2025) brought together travellers, locals, and adventure-seekers for three days of live music, food trucks, family fun, and of course, a soak in the iconic artesian baths.

As part of the Charlotte Plains team, Carling had the joy of helping bring this event to life:

+ Event Planning & Coordination – development of event schedule, run sheets, and site layouts.
+ Artist & Vendor Management – booking and liaising with musicians, food vendors, and market stallholders.
+ Ticketing – setup and management of event ticketing and attendee communications.
+ Marketing & PR – coordination of media coverage, social media promotion, and photography.
+ On-the-Day Delivery – overseeing timelines, site operations, and stakeholder coordination throughout the weekend.

THE TEAM

Venue | Charlotte Plains
Audio Visual | Outback Sound
Staging/Hire| Paroo Shire
Content Creator | Aaron Kibble
Artists | Travis Collins, Jarrad Wrigley, Beth Lucas, Chloe Styler, Dennis Comino, Cait Jamieson, Huxley & Friel, Paired Back, and Chris Vineburg.

GROW Women’s Conference 2024

9 August 2024Leave a comment

THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver GROW 2024.

1035 registrants, 227 dietary requirements, 30 volunteers, 6 committee members, 1 incredible day!

THE TEAM

QTC Graduation 2024

15 March 202415 May 2024Leave a comment

THE DELIVERABLES

+ Withasee provided event planning and on-the-day coordination for the Queensland Theological College Graduation in March 2024.

Venue | The Old Museum, Brisbane
AV | BCL Production Services

Life@Work Conference

19 February 202415 May 2024Leave a comment

THE DELIVERABLES

Withasee was appointed as the Conference Director for City Bible Forum‘s Life@Work Conference, held on Saturday 17 February, 2024.

+ Event Management – 5 x live hub venues, styling, furniture hire, audio visual
+ Marketing & Promotion – social media content, e-Media Kit, conference handbook, host packs
+ Partnership Management – recruitment of valuable partners/sponsors, radio advertising

Cam Smith and Shanel Naoum Wedding

Leave a comment

THE DELIVERABLES

+ It was our honour to plan the wedding for Cameron Smith and Shanel Naoum. Cam and Shanel married in Brisbane, Australia, on Saturday 30 December 2023, celebrating with 120 close family and friends. The brief was a timeless black tie affair that would later kick into party vibes. We worked with Cam and Shanel across the globe throughout 2023, bringing together an intimate yet spectacular celebration.

Congratulations, Mr & Mrs Smith!

THE TEAM

Thank you for everything. This whole year. We can’t believe how amazing it was. You made it so easy and we couldn’t have found a better planner for our special day.

[All images/films represented are not to be reposted or reproduced without permission. Any breach is an infringement of copyright law.]

GROW Women’s Conference

5 August 202313 May 2024Leave a comment

THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver a SOLD OUT GROW 2023.

THE TEAM

QTC Graduation 2023

30 March 202313 September 2023Leave a comment

THE DELIVERABLES

+ Withasee was contracted on a project-basis to plan and deliver the Queensland Theological College Graduation in March 2023, at The Old Museum.

One-Day Conference

28 September 202213 September 2023Leave a comment

THE DELIVERABLES

Withasee was contracted by GROW Women’s Conference as the Event Coordinator for GROW 2022, including event planning, marketing and promotion, supplier liaison, volunteer management, ticketing, and administration.

We sold 834 tickets during a a 5 month promotional campaign focused on social media and EDMs. We offered discounts for groups, concessions, and high schoolers; and introduced early bird rates for the first time. We aimed to do simple things well – not needing to overcomplicate the process – and are so please to have achieved this result for GROW.

THE TEAM

Venue | St Peters Lutheran College
Caterer | Dux Gutz Catering
Transport | BarnaBus Coach and Transport
Bookstall | The Wandering Bookseller

Boutique Film Launch + Dinner

11 April 202228 September 2022Leave a comment

THE DELIVERABLES

Nomad Film and TV sub-contracted Withasee on behalf of their client to arrange a boutique film launch followed by private dinner for 36 guests. We worked with Palace Cinemas James Street to hire a private cinema for the screening, complete with beverages and canapés on arrival by Boheme Event Caterers, and audio visual needs covered by EventX. We secured Bianca Restaurant‘s upstairs private dining room for a delicious Italian dinner, with floral styling by Bouquet Boutique and custom menus and place cards by Jennifer Gauld Design. The evening was a success and the clients were very happy!