Tag: volunteers

GROW Women’s Conference 2025

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THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver GROW 2025.

1205 registrants, 248 dietary requirements, 30 volunteers, 7 committee members, 1 incredible day!

+ Marketing & Promotion – social media content, EDM’s, e-Media Kit, conference website and booklet,
+ Supplier Management – venue, band, caterers, stylists, photographer, transport, and bookstall,
+ Ticket Sales – conference listing and management of registrations via Eventbrite,
+ Volunteer Management – sourcing and coordinating a team of volunteers,
+ On-the-Day Coordination – event management from bump in to bump out.

THE TEAM

Venue | Riverlife
Caterer | Dux Gutz Catering
Staging/Styling | AVIdeas
Bookstall | The Wandering Bookseller
Photographer | Faynbos Studios
Transport | BarnaBus Coach and Transport

Stars of Charlotte Plains 2025

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THE DELIVERABLES

Held at the picturesque Charlotte Plains, in Outback Queensland, Stars of Charlotte Plains (June 2025) brought together travellers, locals, and adventure-seekers for three days of live music, food trucks, family fun, and of course, a soak in the iconic artesian baths.

As part of the Charlotte Plains team, Carling had the joy of helping bring this event to life:

+ Event Planning & Coordination – development of event schedule, run sheets, and site layouts.
+ Artist & Vendor Management – booking and liaising with musicians, food vendors, and market stallholders.
+ Ticketing – setup and management of event ticketing and attendee communications.
+ Marketing & PR – coordination of media coverage, social media promotion, and photography.
+ On-the-Day Delivery – overseeing timelines, site operations, and stakeholder coordination throughout the weekend.

THE TEAM

Venue | Charlotte Plains
Audio Visual | Outback Sound
Staging/Hire| Paroo Shire
Content Creator | Aaron Kibble
Artists | Travis Collins, Jarrad Wrigley, Beth Lucas, Chloe Styler, Dennis Comino, Cait Jamieson, Huxley & Friel, Paired Back, and Chris Vineburg.

GROW Women’s Conference 2024

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THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver GROW 2024.

1035 registrants, 227 dietary requirements, 30 volunteers, 6 committee members, 1 incredible day!

+ Marketing & Promotion – social media content, EDM’s, e-Media Kit, conference website and booklet,
+ Supplier Management – venue, band, caterers, stylists, photographer, transport, and bookstall,
+ Ticket Sales – conference listing and management of registrations via Eventbrite,
+ Volunteer Management – sourcing and coordinating a team of volunteers,
+ On-the-Day Coordination – event management from bump in to bump out.

THE TEAM

Venue | Riverlife
Caterer | Dux Gutz Catering
Staging/Styling | AVIdeas
Bookstall | The Wandering Bookseller
Violinist | Liz Young
Photographer | Faynbos Studios
Transport | BarnaBus Coach and Transport

GROW Women’s Conference

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THE DELIVERABLES

We worked with the GROW Women’s Conference Committee to plan, promote, and deliver a SOLD OUT GROW 2023.

+ Marketing & Promotion – social media content, EDM’s, e-Media Kit, conference website and booklet,
+ Supplier Management – venue, band, caterers, stylists, photographer, transport, and bookstall,
+ Ticket Sales – conference listing and management of registrations via Eventbrite,
+ Volunteer Management – sourcing and coordinating a team of volunteers.

THE TEAM

Venue | St Peters Lutheran College
Caterer | Dux Gutz Catering
Staging/Styling | AVIdeas
Transport | BarnaBus Coach and Transport
Bookstall | The Wandering Bookseller
Photographer | Iris Faith Photo and Film

One-Day Conference

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THE DELIVERABLES

Withasee was contracted by GROW Women’s Conference as the Event Coordinator for GROW 2022, including event planning, marketing and promotion, supplier liaison, volunteer management, ticketing, and administration.

We sold 834 tickets during a a 5 month promotional campaign focused on social media and EDMs. We offered discounts for groups, concessions, and high schoolers; and introduced early bird rates for the first time. We aimed to do simple things well – not needing to overcomplicate the process – and are so please to have achieved this result for GROW.

THE TEAM

Venue | St Peters Lutheran College
Caterer | Dux Gutz Catering
Transport | BarnaBus Coach and Transport
Bookstall | The Wandering Bookseller

College Graduation

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THE DELIVERABLES

Withasee was contracted on a project-basis to manage and deliver the Queensland Theological College Graduation in March 2022. The project involved:

+ Liaising with suppliers including venue, audio visual, and caterers,
+ Working with an in-house team across ops, logistics, music, and styling,
+ Sourcing and directing a team of event day volunteers, 
+ Distribution of electronic invitations and tracking ticketing online,
+ Communications with graduands, special guests, and the wider public,
+ Development of slide decks, programme, event sheet, and task list,
+ Event day coordination and delivery.

THE TEAM

Venue | The Old Museum
AV | BCL Production Services + QTC In-house
Caterer | Cuisine on Cue
Photographer, Florist, Band | QTC In-house